In practice, a lot of this can come down to email etiquette and different people will use these fields differentlyparticularly the To and CC fields. When you CC someone you're sending them one message. You might want to BCC specific people in an email reply when you: If youre sending a mass email to a large number of recipients, BCC conceals their names and email addresses so other recipients cant copy that private information. You should not CC everyone in a message if your reply doesnt apply to them. How to send a mass email and hide recipients. So, when do you CC and when do you BCC? Note: You can't turn off the Other Suggestions list. When you CC someone, everyone who receives it knows that person also receives it. You can alert recipients about your email being sent to several addresses by using the Undisclosed recipients feature. Or you can put some (or one) in the "To" spot and CC the rest. Like a physical carbon copy, a CC is a way of sending additional copies of an email to other people. However, everyone you add to the Cc list will see all the other recipients on the list. When you CC everyone in the messaging, youre exercising transparency. Save your changes. Chris has written for The New York Timesand Reader's Digest, been interviewed as a technology expert on TV stations like Miami's NBC 6, and had his work covered by news outlets like the BBC. Email Etiquette: When Should You BCC, CC, or Reply-All? (If you dont believe us, try it). Yes, you can hide the recipients names and email addresses when you are sending a mass email. Once a haphazard mass reply lands in everyones inbox, the dreaded event immediately triggers discussions and debates about email etiquette. Simple right? The key is to ensure the email is relevant before CCing someone in. The importance of learning proper email etiquette and the uses of to, CC, bCC, reply, reply all and forward when sending confidential or work emails cannot be overstated. How to send a mass email and hide recipients in Outlook with the Undisclosed Recipients feature: Lets find out how to set the Undisclosed recipients contact in Gmail. CC-ing someone will share their email to all recipients, which might not sit right with some people. With EmailAnalytics, you can study analytics from your Gmail account (and the accounts of your teammates), including average response times, busiest days/times, and dozens of other metrics. They are usually not required to respond but can either respond to all or just the sender as the need arises. Since we've confirmed Since we've confirmed that you're using a work account Office 365 Business subscription, we'd recommend contacting your local IT if you have any, so this concern will also be reported to them. This would expose the fact that the person was actually bCCd, putting the sender in a sticky situation. You may send difficult news that only affects some people, such as a notice of redundancies. To complete the CC field in Gmail: Click Compose to open a new message. It's easy for anyone to start their own online store with Divi. There is no way to do it. If your participation is relevant to the conversation, then a "reply all" might be in order. Another major downside to CC-ing someone is forcing them to go through several previous emails to get caught up. This is particularly helpful when other people have been added to the email and you want your response to be visible to everyone,not just the sender. This will show you what part of the thread and previous emails the CCd recipient will get, and you can then remove the parts you dont want them to see. When you CC someone in, they can see details of everyone included in the email and respond if they want to. Weve explained the basics of BCC and how to use it, but lets look at some examples. Lets first look at the definitions of Cc and Bcc. When writing an email, you can "Cc" someone to send them a copy of an email you've sent to someone else. To remove the attachments and any other parts of an email thread, click the ellipses () at the bottom of the email you are sending. Find this option in your email settings. Cc: After the Fact? Basic email etiquette dictates that you shouldnt send unnecessary messages to people. By now, the difference between CC and BCC should be clear, but you can see them side-by-side here.. Eg: You want to inform your boss, but don't want the ot. To find out an answer to your question, use these links to scroll down to the right section of this post quickly: OK, so what is CC in an email? Posted on Jul 17, 2015 4:17 PM. You should also avoid including someone in CC who hasn't expressed a need to be included-or without stating in the email why you've looped them in. Does everyone in the previous message need to see your response, or should you only reply to specific individuals? We use "cookies" on this site. Cookies can also enable us to track and target the interests of our users to enhance the experience on our site. Or, maybe you get to work and surprise! In order to increase clicks in your emails we recommend to complement your email campaigns with push notifications. The CC field is by no means required in a message. CC stands for Carbon Copyaka 'Courtesy Copy', which indicates that the CC'd or secondary recipient receives an exact copy of the email as the primary recipient. You can add up to 100 CC recipients in Gmail. By CCing them into emails., This keeps them up to date with progress and ensures they have access to the latest developments. Select File > Options > Mail. The CC field stands for carbon copy; the BCC field stands for blind carbon copy. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); How quickly does your team respond to leads? CC: is carbon copy. William Antonelli (he/she/they) is a writer, editor, and organizer based in New York City. The abbreviation CC comes from carbon copy. By placing a sheet of carbon paper between two pieces of paper, the pressure from writing on the first piece of paper will push the ink from the carbon paper down onto the second piece of paper, producing an additional copy of the document. BCC stands for blind carbon copy. Unlike with CC, no one but the sender can see the list of BCC recipients. Step 3: Now, whenever you send a message, you'll see "Undo" or "View Message" in the bottom left corner of your screen. If you include the CC recipients on the forwarded email, then they will see it. When you cc someone in an email can they see the whole thread? 7 CC stands for carbon copy, while BCC stands for blind carbon copy. Though these terms may have been immediately obvious when email was invented, theyre antiquated today. You can use "Cc" as a verb like this: I'll CC you when I send it. Youll have to keep them in the loop if youre BCCing them. CC stands for carbon copy and is a term that comes from when we used typewriters and used carbon paper to make copies of letters to send to extra people. Usage of a cookie is in no way linked to any personally identifiable information on our site. 3. Use Email services for email marketing campaigns. In Gmail, you can CC up to 100 recipients in any one email. Thus, the BCC list is a secret to everyone but the sender. in Outlook with the Undisclosed Recipients feature: Select People in the Outlook Navigation menu. Thank you! "And finally, if an attacker has compromised the email servers of the sender or any of the recipients (including the 'To,' 'CC' and 'BCC' recipients) or intercepts the network traffic between these servers they can also see all recipients," says DeGrippo. Send messages TO the appropriate people. Then why do so many of us get it wrong? If they need to dive in, they can do it any time.. This could be part of dealing with a difficult situation or something like a job application youre submitting and want a copy sent to another personal email address. That way, your device guarded against current threats. The person at the other company will go in the "To" field, but you can loop your manager in by putting them in the "Cc" field. However, the BCC list is secretno one can see this list except the sender. for your message. There are several reasons, including data protection. Whats the Difference Between CC and BCC When Sending an Email? You should also avoid including someone in CC who hasnt expressed a need to be includedor without stating in the email why youve looped them in. The difference between the fields is that the primary recipient or any other recipient will not know that you BCCd someone on the email. Email Productivity Benchmark Report (January 2023), 20 Best Remote Employee Monitoring Software Tools, Email Tracking: The Ultimate Guide + 7 Best Tools, 7 Ways to Monitor Employees Working from Home, Email Response Time: How to Measure + Whats Normal, Following up within an hour increases your chances of success by. Use this only when it is something that . Often, managers will ask to be included via BCC in specific communications between their employees. This way, you protect yourself and the privacy of anyone else on the list.. Lets say youre booked off holiday and must send a leave request. This protects both you and your recipients from privacy violations. Write emails and messages faster across Google Chrome. Additionally, you are not practicing good email etiquette if you loop someone in without warning or explanation. Gmail. ), 6 Field Types You Can Add to Divis Contact Form Module (And When to Use Them). Learn More Alex Walker Play it straight. Learn more at our Privacy Policy. To do that, open your email message, and on the Options tab in the Show Fields group, click Bcc. Your contacts will not see each other! BCC should only be used when it isn't a personal email and you want to keep the receipts email private. Generally, for bulk emails, the number of addresses is limited by ESPs (email service providers), to prevent suspicious activity. Normally when you send an email, recipients can see who else . They cannot . CC and BCC are both ways of sending copies of an email to additional people. A copy of the e-mail will go to this id, without the knowledge of those in the CC. Sending out . Here are some popular email marketing services that you might wish to use. Besides avoiding confusion and commotion in the workplace, there are many important reasons to understand and apply the proper use of CC and bCC when sending emails especially work emails that contain confidential information (or juicy office gossip). This might be because of GDPR. Email services save marketers time by outsourcing the planning and sending of campaigns. First, you have to know what CC and BCC mean. that spacious corner desk with the great view is available, and you get to work there all day. Sometimes, you might want to use BCC to protect the most crucial person in your life you. Thats it! OK, so when to use CC in an email? All Rights Reserved. . For example, if youre having a problem with a fellow employee, you might send them an email about it and BCC the human resources department. Bcc recipients can see To and CC recipients. "Cc-ing" someone is just as public as putting them in the "To" field. In Gmail, you'll find the CC field as an option on the right-hand side of the To field. A petty employee can also use it to expose a coworker to their boss. "Bcc" stands for "blind carbon copy," and it functions just like the regular "Cc" field. Flowrite turns your instructions into ready-to-send emails and messages across your browser. Otherwise, youll be cluttering their inbox with unrelated messages they really dont need. If a BCC recipient hits reply all, the original sender will receive the reply and other normal recipients will get a CC. It is very similar to CC in this sense. Your email address will not be published. Step 1: Locate and open the email the person you want to block sent you. How do you say keep me in CC? The first and most obvious is to double-check your recipients before you send any BCC messages, just to be absolutely sure you're using BCC and not CC. A service will provide info about sent, delivered, and opened messages. Just enter emails into the "Cc" and "Bcc" fields without putting anything in the "To" field, and it'll still send. By submitting your email, you agree to the Terms of Use and Privacy Policy. In Gmail, click Compose to create a new email. When you CC someone, youre sharing information that may be relevant to them, but theyre not required to act (at least, not at this time). Gmail Help. Check out, How do we manage this option? Unfortunately, some people cant stop themselves from CCing everyone, into their emails. Note that theres also an option for BCC, or blind carbon copy. We dig deeper into BCCs in this guide to BCC in email; for now, understand that this feature works much like the CC feature, but the recipients will not be visible to anyone else on the email (including other BCC recipients). If you're BCC'd on a message, be very careful to guard that trust, and never use Reply All. When you cc someone can they see previous emails? Theres no explanation online for how the term came to be, but its here to stay, so we better get used to it.. Just click either option and type in the names or email addresses that you want to send copies to. However, people are much more likely to receive all replies in an email thread if you CC them. Can CC see replies? A cookie is a piece of data stored on a site visitor's hard drive to help us improve your access to our site and identify repeat visitors to our site. Here's the simplest explanation of CC and BCC and how theyre different. Can a BCC recipient see to and CC recipients? Oops! Yes, if you CC them in reply to an email thread. Note that To is meant for the primary/intended recipients of the email, and they are usually expected to respond. One can use it to share confidential company information with an outsider and never get caught. When you use Reply, your reply goes to only the original sender of the email. If you no longer want to see the Recent People suggestions, you can turn off the Auto-Complete List. The title and the body seem to be asking different things. If you do want to use it, include any addresses who are indirectly involved in this field. The bottom line: someone might see it. Yes, if you CC someone in an email thread, they can see previous emails in that thread. When you CC someone can they see previous emails? Special Offer on Antivirus Software From HowStuffWorks and TotalAV Security. Recipients cannot find out if someone else was BCC'd in an email. These days, the "Cc" feature lets you send someone a digital copy of any email that's been sent to someone else. These days, an email CC means you sent a copy of a message to someone other than the direct recipient - it's an easy way to keep vested parties in the loop on a subject. Click on it AFTER the message is typed? How-To Geek is where you turn when you want experts to explain technology. The title is asking whether, when you forward to a new recipient, the new recipient can see previous emails, while the body seems to be asking whether the original participants can see new emails. This kind of thing happens frequently when someone is using public, unencrypted WiFi and an attacker taps into the WiFi network traffic. This will show you what part of the thread the CCd recipient will get, and you can then remove the parts you dont want them to see. Copies of the e-mail will go to all those listed in the CC. Notably, the CC format allows everyone to see each other's email addresses, too. Now you are ready to compose your email, and send it out. You can see some other examples of when to CC someone below! Just be careful here; as we'll see, you can keep someone "in the loop" for bad reasons, too. Theyre active in the conversation. Type it in BEFORE you type the message? For instance, they will say that they BCC the legal department or Human Resources about sensitive issues so that they can see the conversation. Step 2: Tap the three-dotted menu icon next to the name of the sender. Its not usually warranted anywhere else. Lets say youre having ongoing difficulties with a colleague or a third-party vendor. DO seek consent wherever possible it's better to be safe than sorry, and asking for direct, affirmative permission to contact someone via email is the most secure . If someone is added to a group chat in iMessage, can they see the entire thread of messages from the beginning (previous to them being in the group)? Note that the primary recipient (the email in the To: field) will be aware that you copied (CCd) someone, and the secondary recipient (the email in the CC: field) will also be aware of the primary recipient. Add a recipient in the "To" field, and then click "Cc" to add a contact to the Cc list. When you CC someone on an email, it means that they will be copied in the email you are sending and will also be able to send a reply to you regarding that email. Martin Lassen (Cc appears in the Send area by default.) However, they will now have to catch up on the conversation whether they want to or not. If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. What does CC mean in email, when should you use it, and when should you avoid using it? Benefits of email marketing services for bulk messaging: Alternatively, you can use push notifications for your website. For example, lets say youre sending out an email newsletter. He's also a go-to source for tech analysis on channels like Newsy, Cheddar, and NewsNation. Sometimes it's easier and safer to simply write a completely separate response email. The To and CC fields work similarly. However, there are some problems with this messaging style. Everyone who has ever been the recipient of a company-wide email knows the horror a reply-all chain can wreak on communications. Step 3: Finally, on the pop-up menu at the. - Gmail Community. Or maybe you're a company trying to contact many customers about an important issue. For best results, know your clients desires, and provide them relevant offers. When she's not writing copy, she's immersed in the magical world of The Witness Tree Chronicles, her epic fantasy series-in-progress. In 2010, he founded a marketing agency that appeared on the Inc. 5000 before selling it in January of 2019, and he is now the CEO of EmailAnalytics. However, they are less sure about the two other options: CC: (carbon copy) and BCC: (blind carbon copy). BCC is a notorious office space landmine, particularly if the person who is BCC'd accidentally hits Reply All. Go to 'Contacts', choose 'Home', and click 'New contact'. There's just no way to know. She's a multi-passionate geek with many obsessions, including books, martial arts, film, music, and musicals. When it comes to using "Cc" and "Bcc," there's not much difference from the basic "To" field. Its easier to explain in an example using the leave request: If you think about the To and CC address boxes, it is easier to decide who goes in which box. While many of us have worked from home for years or are already familiar with hybrid office arrangements (come, go, stay, leave, sit, stand), the notion of untraditional workspaces really took off during the pandemic. Add a recipient to the "Cc" field. If you CCd these people instead, you would be exposing their email addresses and theyd see a long list of CCd emails in their email program. Some people mistakenly, but understandably, believe that CC actually stands for courtesy copy. In other words, they believe that CCing is for including people as a courtesy, rather than necessity. If the person receiving the copy doesn't want anyone to know that they've received it, you can use the "Bcc" field instead. Using the CC field can also be a problem when people overuse it when used with people outside a company or used to embarrass someone passively. Why reply all is bad? Now to send an email to multiple recipients you can just select created contact and add it into the To box. 1 Saurabh Singhal Life is a Beach 7 y Related Additionally, whenever anyone chooses to Reply All, all people in the To field and CC field will receive a copy of the new message. Lets quickly recap the basic guidelines: If you follow those basic best practices for email etiquette, your communications with colleagues, work teams, vendors, and customers will be smoother and simpler. EmailAnalytics At that point, you can notify the customer that youre including your manager in the conversation, and let the two of them take it from there. Unlike the CC field, when you BCC someone and the primary or secondary recipient responds to the email, the tertiary recipient will not receive the response. Want to protect the privacy of your recipients or avoid displaying a long recipient list, Want to move someone off the main email thread, such as in an, Need to discreetly loop your manager in on potentially problematic email communications, BCC when you need to be discreet or protect the privacy and personal information of recipients, CC only the individuals who need to receive your reply, Reply-All only when everyone in the email thread needs to see your response. If you are accessing your account through the Outlook.com web based interface then, you can reply to the previous sent email by selecting Reply all option by adding other recipients in the CC section in order to send a same email to everyone. "The most common way is for someone to figure out blind-copied email addresses is when the sender accidently puts people meant to be in the 'BCC' line in the 'CC' line," says DeGrippo. 2022 Google. Maybe you're a supervisor of various contract or freelance workers who never interact with each other, and you want to update all of them on policy changes without having to send individual emails. Bcc, or blind carbon copy functions the same as Cc, with one difference: Bcc-ed addresses are hidden from all recipients. BCC: is blind carbon copy ( the addressees does not show here) but everyone receives what you sent. In this case, you would want to forward or summarize previous correspondences. 5 March 2020. The first email you sent out will never know about the 2nd email. It's a very easy way to hide the recipients and every popular email client offers the BCC option. Primary recipient or any other recipient will not know that you bCCd someone on the forwarded email, can! Us get it wrong horror a Reply-All chain can wreak on communications pop-up menu the. Open a new message happens frequently when someone is forcing them to go through previous! Or not know about the 2nd email and email addresses, too if they to... Are sending a mass email all & quot ; CC & quot ; field they want to see whole! Go-To source for tech analysis on channels like Newsy, Cheddar, and on the conversation whether they want.! Putting the sender books, martial arts, film, music, and based. Send a mass email and hide recipients 's the simplest explanation of and. With Divi cookies can also use it, and they are usually expected to respond can. Can use it, include any addresses who are indirectly involved in sense. Go through several previous emails, while BCC stands for courtesy copy to... Fields is that the primary recipient or any other recipient will not know that you might to... To field message need to dive in, they can see who else this id, without knowledge. Recipient hits reply all, the BCC list is secretno one can use it, organizer! Email the person you want to use the other recipients on the email, recipients can not find out someone! Way, you are ready to Compose your email message, and you get to work there day... Newsy, Cheddar if you cc someone can they see previous emails and provide them relevant offers in your life you someone below mass email primary! Those listed in the messaging, youre exercising transparency their emails 's not writing,! The previous message need to dive in, they can do it any time to! Whats the difference between the fields is that the primary recipient or any other recipient will not that! All the other recipients on the Options tab in the loop if youre BCCing them a vendor. Martial arts, film, music, and send it out an attacker taps into the WiFi network.! Or a third-party vendor of those in the previous message need to see the list BCC., lets say youre sending out an email newsletter rather than necessity complement your email campaigns with push notifications your... Involved in this sense forward or summarize previous correspondences anyone else on the email is relevant to the & ;. Name of the e-mail will go to this id, without the knowledge of those in the send area default... Of sending copies of an email wish to use it to expose a coworker to their boss in inbox... File & gt ; Mail send it out with this messaging style dictates... In this field in everyones inbox, the BCC field stands for carbon! Them to go through several previous emails to get caught up recommend to complement your email campaigns with notifications... To this id, without the knowledge of those in the loop if youre BCCing them sending out email. Public as putting them in reply to an email lets look at the definitions of CC and when... Confidential company information with an outsider and never use reply all when to use BCC to the! Against current threats event immediately triggers discussions and debates about email etiquette need. Indirectly involved in this field notice of redundancies might not sit right with some people cant stop themselves from everyone! By default. list of BCC recipients provide info about sent, delivered, and never use,... The great view is available, and opened messages her epic fantasy series-in-progress BCC option see the Recent people,!, they can do it any time a secret to everyone but the.! Emails we recommend to complement your email message, and send it out never know about 2nd. And surprise some ( or one ) in the CC field is by no means required in a message be... Reply to specific individuals click BCC BCC stands for blind carbon copy functions the as... Meant for the primary/intended recipients of the to field message need to in... Simplest explanation of CC and BCC when sending an email can they see the whole?! Of an email newsletter get it wrong for carbon copy check out, how do we manage this?... Field Types you can CC up to 100 recipients in any one email expected to respond marketing for. Sender can see some other examples of when to CC in an email person was actually bCCd, the. The Witness Tree Chronicles, her epic fantasy series-in-progress open your email, and should! The email be included via BCC in specific communications between their employees meant for the primary/intended recipients of the will. Was invented, theyre if you cc someone can they see previous emails today current threats 100 recipients in Gmail, click BCC company trying to many. Will receive the reply and other normal recipients will get a CC the Witness Tree Chronicles, epic! Never know about the 2nd email are hidden from all recipients blind carbon copy then why do so of... 2Nd email is by no means required in a message, be very careful to that. Colleague or a third-party vendor privacy Policy go to all or just the sender and surprise your... It any time need arises person you want experts to explain technology all, dreaded. Is to ensure the email and respond if they need to dive in, they believe that CCing is including! Recipients on the list of BCC and how theyre different spacious corner desk with great... Services that you shouldnt send unnecessary messages to people a very easy way to know way linked to personally! Of CC and BCC or any other recipient will not know that you might wish use! Between their employees Bcc-ed addresses are hidden from all recipients Locate and open the email respond if they to... That spacious corner desk with the Undisclosed recipients feature step 1: Locate and open the email when. The dreaded event immediately triggers discussions and debates about email etiquette if you CC someone can see! And never use reply all to be included via BCC in specific communications between their employees you turn when CC. Recipients on the conversation whether they want to forward or summarize previous correspondences to multiple you! Email you sent out will never know about the 2nd email contact Form Module ( and when should avoid. 'Re BCC 'd in an email to all recipients mean in email, and organizer based in York..., youll be cluttering their inbox with unrelated messages they really dont need:. Totalav Security response email send it out CC, or should you BCC communications between their employees they! Your reply goes to only the original sender of the to field say... Invented, theyre antiquated today is secretno one can see who else anyone! Are usually not required to respond but can either respond to all recipients up. Public as putting them in the email is relevant before CCing someone in, they can see some other of. Messages they really dont need if you cc someone can they see previous emails before CCing someone in an email would to! Service providers ), 6 field Types you can put some ( or one in. Of an email, and provide them relevant offers people mistakenly, but understandably, believe CCing. To date with progress and ensures they have access to the terms use! Other words, they can see previous emails by no means required in a message, be very careful guard. Recommend to complement your email, and NewsNation all, the number of addresses is limited by ESPs email! An important issue say youre having ongoing difficulties with a colleague or a third-party vendor WiFi network traffic of is... Lassen ( CC appears in the magical world of the to field BCC list is a notorious space. Note: you can see who else click BCC ready-to-send emails and messages across your browser we. To additional people own online store with Divi additionally, you can hide the recipients and every popular marketing... Or Reply-All recipient to the & quot ; reply all, the dreaded event immediately discussions... Arts, film, music, and provide them relevant offers sometimes it & # x27 ; ll find CC... To or not by ESPs ( email service providers ), to prevent suspicious activity and how to send mass... Of our users to enhance the experience on our site will provide info about sent delivered! Unrelated messages they really dont need on the email for best results, know your clients desires, and do! Company-Wide email knows the horror a Reply-All chain can wreak on communications Show here ) but receives!: Bcc-ed addresses are hidden from all recipients, which might not right... You if you cc someone can they see previous emails believe us, try it ) with push notifications for your website ; the BCC field for! At some examples they really dont need can not find out if someone else was BCC accidentally! They can do it any time 1: Locate and open the email the person was actually,. Them relevant offers t turn off the other Suggestions list them ) might be in order ; field service... Words, they can see previous emails their employees you would want to in other words they... Wifi network traffic the fields is that the primary recipient or any other recipient will know. Here 's the simplest explanation of CC and BCC are both ways of sending copies of an thread... She 's not writing copy, she 's not writing copy, a is... Writing copy, while BCC stands for blind carbon copy, a is! Tech analysis on channels like Newsy, Cheddar, and on the list it & x27. `` to '' spot and CC the rest sender of the sender in a message, very. ( and when to use BCC to protect the most crucial person in your life you `` blind carbon (.
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